Tags & Organization

Custom tags, source tracking, and filtering for your transcriptions.

Tags help you organize and filter your transcriptions. VivaDicta has two types: source tags (automatic) and custom tags (created by you).

Source Tags

Source tags are assigned automatically to track where a transcription came from:

• Mac — recorded on your Mac.
• iOS — recorded on iPhone or iPad.
• iOS Keyboard — dictated via the VivaDicta keyboard extension.
• Share Extension — imported via the iOS share sheet.
• YouTube — transcribed from a YouTube video.

Custom Tags

Create your own tags to organize transcriptions by project, topic, or any category you like.

Creating a Tag

1. In the sidebar, find the Tags section.
2. Click the + button to create a new tag.
3. Choose a name, color, and SF Symbol icon for your tag.

Assigning Tags

1. Open a transcription in the detail view.
2. Click the tag button in the bottom toolbar.
3. Select tags from the popover picker.

Filtering by Tags

Use the sidebar to filter your transcription history by source tags or custom tags. Tags appear as filter options with their color and icon.

Shield a Note from Auto-Delete

Automatic cleanup is aimed at short-lived, situational dictations, but the occasional long-form note deserves to survive the sweep. Marking a tag as Never auto-delete turns it into an opt-out: any note carrying that tag is skipped, so cleanup can stay on for everything else.

The setting appears in the tag editor, and again as a collapsible section under the cleanup settings. A protected note keeps its audio as well as its text.

The flag lives on the tag itself, so the same choice applies on iPhone and iPad.

iCloud Sync

Tags sync across devices via iCloud — tags created on your Mac appear on iOS and vice versa.